Cookie Policy

1. Introduction

This Cookie Policy explains how Wolnik Systems ("we", "us", "our") uses cookies, local storage and similar technologies on our website at https://wolniksystems.co.uk and within our Products. It should be read alongside our Privacy Policy.

Our use of cookies is governed by the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR), the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Are Cookies & Similar Technologies?

Cookies are small text files stored on your device (computer, tablet, or mobile) when you visit a website. They are widely used to make websites work, operate more efficiently and provide reporting and analytics information.

Local storage & session storage are browser-based storage mechanisms that serve a similar purpose to cookies but can store larger amounts of data and have different expiry behaviours. Local storage data persists until explicitly cleared; session storage is cleared when the browser tab is closed.

Pixels, beacons & tags are small, often invisible, images or code snippets embedded in web pages or emails that help us (or third parties) understand how content is used and measure performance.

3. Types of Cookies & Technologies We Use

3.1 Strictly Necessary

These are essential for the Website to function correctly and cannot be switched off. They do not require consent under PECR.

• Security cookies: Protect against cross-site request forgery (CSRF) and other security threats.
• Bot protection cookies: Cloudflare Turnstile sets cookies to verify that form submissions come from real visitors, not automated bots. These are strictly necessary for form security and do not require consent.
• Session cookies: Maintain your session state (e.g. authenticated sessions, form submissions).
• Load-balancing cookies: Distribute traffic across servers for reliability.
• Authentication cookies: Where you log in to an account or admin area, authentication tokens are stored to maintain your session securely (e.g. Supabase authentication cookies).

3.2 Functional / Preference

These remember your choices and personalise your experience. They do not track you across other websites.

• Cookie consent preference: We use local storage to record whether you have accepted or declined analytics cookies (cookie-consent). This record includes a timestamp and expires after twelve (12) months, at which point we will ask for your preference again.
• Theme preference: If you select a light or dark colour scheme, your preference may be stored in local storage.

3.3 Analytics / Performance

These help us understand how visitors interact with the Website by collecting information about pages visited, time on site, navigation patterns and errors encountered. This data is used to improve the Website and our services. We only set analytics cookies with your consent.

• Google Analytics: We may use Google Analytics (operated by Google LLC) to collect anonymised usage data. Google Analytics sets cookies such as _ga, _ga_* and _gid. Data may be processed by Google LLC in the United States; such transfers are covered by the UK-US Data Bridge adequacy framework. You can opt out using the Google Analytics Opt-out Browser Add-on.
• Other analytics tools: If we adopt additional analytics tools in the future, this policy will be updated and consent will be sought before any new non-essential cookies are set.

3.4 Marketing / Advertising

We do not currently use marketing or advertising cookies. If we introduce them in the future, we will update this policy, provide clear information and seek your consent before setting any such cookies.

4. Specific Cookies & Storage Items

The following table lists the specific cookies and storage items currently used on this Website:

Analytics cookies (_ga, _ga_*, _gid) are only set if you accept analytics cookies via our consent banner. If you decline, these cookies are not set. If you previously accepted and later decline, these cookies are deleted.

5. Third-Party Cookies & Sub-Processors

Some cookies on our Website are set by third parties. We do not control third-party cookies and their use is governed by the third party's own cookie and privacy policies. We only enable third-party cookies with your consent where required by PECR.

The following third-party services may set cookies or process data in connection with the Website:

• Google Analytics (Google LLC, US) — analytics cookies, loaded only with consent.
• Cloudflare (Cloudflare, Inc., US) — hosting infrastructure (Cloudflare Pages), DNS, DDoS protection and bot verification (Cloudflare Turnstile); may set strictly necessary security cookies.
• Supabase (Supabase Inc., US) — authentication and database; sets authentication session cookies for authenticated users.

If you interact with embedded content, external links, or third-party integrations on our Website, those third parties may set their own cookies in accordance with their own policies.

6. Consent & Control

When you first visit our Website, you will be presented with a cookie consent banner. You can:

• Accept: Allow analytics and non-essential cookies.
• Decline: Only strictly necessary cookies and functional storage items will be used. Any previously set analytics cookies will be deleted.

You can change or withdraw your preference at any time by clicking Cookie preferences in the footer of any page — the consent banner will reappear immediately, allowing you to make a new choice. Withdrawing consent is as easy as giving it. Your consent preference expires after twelve (12) months, at which point we will ask for your preference again.

Strictly necessary cookies and functional storage items do not require consent under PECR and cannot be disabled without affecting Website functionality.

7. How to Manage Cookies in Your Browser

Most browsers allow you to view, manage and delete cookies and local storage. Instructions vary by browser:

• Chrome: Settings > Privacy and Security > Cookies and other site data
• Safari: Preferences > Privacy > Manage Website Data
• Firefox: Settings > Privacy & Security > Cookies and Site Data
• Edge: Settings > Cookies and site permissions > Cookies and site data

Please note that blocking or deleting cookies may affect the functionality of the Website and may prevent certain features from working correctly.

For more information about cookies and how to manage them, visit allaboutcookies.org or youronlinechoices.eu.

8. 'Do Not Track' Signals

Some browsers send a 'Do Not Track' (DNT) signal. There is currently no universally accepted standard for how websites should respond to DNT signals. Our Website does not currently respond to DNT signals; however, if you decline analytics cookies via our consent banner, no tracking cookies will be set regardless of your DNT setting.

9. Cookies & Similar Technologies in Our Products

Our Software Products (including SaaS platforms and mobile applications) may use cookies, local storage, or equivalent device-level storage for authentication, security, user preferences and analytics. Product-specific details will be provided in the relevant product documentation, in-app settings, or on first use where applicable.

10. Changes to This Policy

We may update this Cookie Policy from time to time to reflect changes in the cookies and technologies we use, legal requirements, or our business operations. Material changes will be posted on the Website with an updated effective date. If we introduce new categories of non-essential cookies, we will seek your consent before setting them.

11. Contact

For questions about cookies or this Cookie Policy, please use the contact form on this website.